01
One supplier list
Put every supplier into one sheet: what they sell, a contact, how quickly they replied. Without it, every request starts with a search.
Three steps with no cost and no us. Often that alone cuts the losses noticeably.
Put every supplier into one sheet: what they sell, a contact, how quickly they replied. Without it, every request starts with a search.
Make a short email template: item, quantity, deadline, delivery, a question about payment terms. The manager only fills in the details.
When you send a request, put a day in the calendar to remind the suppliers who stay silent.
A price request is the same steps every time, but all of them are done by hand and one after another. By the time the manager reaches the last supplier, the client has waited several days.
A client asks for a price on some goods. The manager remembers who might sell them, looks up contacts and writes to suppliers one at a time. It takes days, and some suppliers get no email while the client waits.
The manager remembers who might sell this item. Digs contacts out of old emails and spreadsheets. Writes to the first supplier, then the second, then the third, typing each email separately.
Press "Show how it works": six steps, one at a time.
| Step | Who |
|---|---|
| Remember who to buy from | manager |
| Find the contacts | manager |
| Write to each separately | manager |
| Remember who replied | manager |
| Remind the silent ones | manager |
Nothing changes for the client or for your manager. The request arrives where it arrives today: your mailbox or your enquiries.
From that moment the system picks it up on its own.
It finds what is needed, how much, by when and whether there are special terms. If something is missing, such as a size, it marks that as a question for the manager.
Clients write in different ways: short, long, with an attachment. Nobody has to pick out the useful words.
| Field | Value |
|---|---|
| Item | Steel pipe 57×3.5 |
| Quantity | 300 m |
| Deadline | by 15 Nov |
| Delivery | to the client's warehouse |
Simple rules do this, the same way every time. Which of your suppliers sell this kind of item? Who replied quickly last time? Who should not be contacted?
The system does not invent new suppliers. The list is built from people you already know.
Each supplier gets a separate draft. With someone who replied before, the conversation continues. With someone new, it starts from scratch.
Each email has everything needed to answer: item, quantity, deadline and a question about delivery.
They see which three suppliers are about to be contacted and read each email. They can remove a supplier, add one of their own or edit the text.
The system sends nothing by itself. The emails go out when your employee presses the button, in their name.
The system watches the mailbox and notes who replied and who is silent. For anyone silent for two days it prepares a reminder. Your employee sends that one too.
Quotes that arrive carry on as usual: they can go into a table and be compared side by side.
| Supplier | Sent | Status |
|---|---|---|
| Supplier-1 | Tue, 10:05 | quote received |
| Supplier-2 | Tue, 10:05 | waiting 2 days |
| Supplier-3 | Tue, 10:05 | declined |
A reminder draft is ready for Supplier-2.
Example on made-up data: the companies, goods and prices are invented for the demo.
Put in your own numbers: this is your calculation.
Not a public offer. The exact price is set after the first call. More on pricing ›
No. AI prepares drafts, and your employee sends the emails after checking them. Nothing goes out without their tap.
Then the system tells your employee, and they decide where to look. It does not invent suppliers.
Automating one process starts at ₽250,000 and takes 2–6 weeks. The exact price is fixed after the first call.
A cheap bot answers questions, and that is all. We build AI into your work: the enquiry lands in your CRM by itself, gets an owner, and the result shows in your reports. Scope and price are fixed before we start, there is a 30-day warranty after launch, and we stay in touch.
You do. The data, the subscriptions, the accounts and the system itself are in your name. We host nothing and own nothing: we set everything up in your services, under your accounts, and leave. You pay for the subscriptions directly, with no mark-up from us. For the first 30 days after launch, fixes are free. After that, if anything needs fixing or extending, we come back when you ask and reply within one business day.
A client wrote through the website, email or a messenger — and nobody answered.
Every week someone spends half a day merging figures from five spreadsheets into one report.
You bought Bitrix24, but managers keep clients in a notebook and in their heads.
A client is waiting for a call, and the manager forgot or ran out of time.
Staff and clients ask the same things, and the same person always answers.
A commercial proposal is stitched together from three old files over half a day.
Invoices, acts and contracts are checked by eye, and mistakes still slip through.
You sent a proposal, the customer never replied, and it was forgotten.
Suppliers send quotes as PDFs, and a manager retypes them into a spreadsheet by hand.
An accountant retypes every supplier invoice into 1C: it takes time, and typos creep in.
A deal was won but no invoice went out. An invoice is overdue and nobody noticed.
The website form stopped sending enquiries, and it took a week to find out.
The review is 30 minutes and free. Within 2 working days you get one page: what to automate first and what it costs. If you don't need automation, we'll say so.
Designs and implements AI systems for companies' day-to-day operations. Author of "Thumbs Up Russia" (2023). Master's student at Siberian Federal University.