01
One mailbox for invoices
Set up a single address that suppliers send invoices to, instead of managers' personal inboxes.
Three steps with no cost and no us. Often that alone cuts the losses noticeably.
Set up a single address that suppliers send invoices to, instead of managers' personal inboxes.
One counterparty, one tax ID, one record. Duplicate records in 1C cause more confusion than anything else.
Enter invoices at fixed times, say twice a day, rather than one by one as they arrive. Less rush, fewer errors.
Invoices are keyed in by hand because every supplier has its own layout and 1C expects strictly filled fields. The accountant works as a translator between a PDF and the accounting system.
An invoice arrives by email as a PDF. The accountant opens it, creates a document in 1C and retypes the supplier, number, lines, amounts and VAT. Then checks again that no digit went wrong.
Open the email, open the PDF, create a receipt document in 1C. Retype the supplier, number, lines, amounts, VAT. Then check that no digit went wrong.
Press “Show how it works”: five steps, one at a time.
| Step | Who |
|---|---|
| Open the PDF | accountant |
| Find the supplier in 1C | accountant |
| Retype lines and amounts | accountant |
| Check VAT and duplicates | accountant |
| Attach the file | accountant |
Nothing changes for the supplier or for your mailbox. The invoice arrives where it always did.
From this moment the system takes it on by itself.
It finds the supplier and tax ID, the number and date, every line, the amounts and the VAT rate. Every supplier has its own layout, and a scan works too.
A UPD or a tax invoice is read the same way.
| Field | Value |
|---|---|
| Supplier | Supplier-1 LLC, tax ID 7700000001 |
| Document | Invoice No. 2210, 12.10.2026 |
| Lines | Pipe 40 m × ₽310, coupling 20 pcs × ₽150 |
| VAT | 20%, ₽3,080 |
| Total | ₽18,480 |
Simple rules work here, the same every time. Do the lines add up to the total? Is the VAT calculated correctly? Is this supplier in your list? Has this invoice been entered before?
Whatever does not add up gets a flag for a person.
They get a finished draft and one question: which contract the invoice belongs to. They choose, check and approve.
The system posts nothing and pays nothing. Instead of typing, there is checking.
After approval a draft receipt appears in 1C: every field filled in, the source PDF attached. The accountant posts it.
If your 1C does not accept entries from outside, the same row lands in an accounting table. Everything else works the same way.
| Supplier | No. | Date | Amount | VAT |
|---|---|---|---|---|
| Supplier-1 | 2210 | 12.10.2026 | ₽18,480 | ₽3,080 |
File invoice_2210.pdf attached. Status: draft, waiting to be posted
Example on made-up data: the companies, goods and prices are invented for the demo.
Put in your own numbers: this is your calculation.
Not a public offer. The exact price is set after the first call. More on pricing ›
No. A draft appears and the accountant posts it. Payment stays a person's decision.
That depends on the version and settings. If your 1C does not accept entries from outside, the draft goes to an accounting table and is moved into 1C from there. We find out on the first call.
As one automated process: from ₽250,000, 2–6 weeks.
A cheap bot answers questions, and that is all. We build AI into your work: the enquiry lands in your CRM by itself, gets an owner, and the result shows in your reports. Scope and price are fixed before we start, there is a 30-day warranty after launch, and we stay in touch.
You do. The data, the subscriptions, the accounts and the system itself are in your name. We host nothing and own nothing: we set everything up in your services, under your accounts, and leave. You pay for the subscriptions directly, with no mark-up from us. For the first 30 days after launch, fixes are free. After that, if anything needs fixing or extending, we come back when you ask and reply within one business day.
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The review is 30 minutes and free. Within 2 working days you get one page: what to automate first and what it costs. If you don't need automation, we'll say so.
Designs and implements AI systems for companies' day-to-day operations. Author of "Thumbs Up Russia" (2023). Master's student at Siberian Federal University.